By Laws, Policies & Procedures

BY-LAWS OF THE TECHNOLOGIST SECTIONOF THEGREATER NEW YORK CHAPTER, INC.OF THESOCIETY OF NUCLEAR MEDICINE, INC.

ARTICLE I. NAME

The name of this organization shall be “The Technologist Section of the Greater New York Chapter, Inc. of the Society of Nuclear Medicine, Inc.” hereinafter referred to as the Section. ARTICLE II. ORGANIZATION, MISSION AND OBJECTIVES

Section 2.1 The Section is an organizational component of the Greater New York Chapter specifically addressing Nuclear Medicine Technologist Issues and Interests.

Section 2.2 The Section must abide by the Bylaws and any applicable Policies and Procedures established by the Section, Chapter and Society.

Section 2.3 As stated in the Chapter Bylaws, “The Section, as an organizational component of the Chapter, automatically falls under the Chapter’s not-for-profit incorporation status, indemnification and/or liability insurance, and tax exemption classification.”

Section 2.4 MISSION STATEMENT: The Technologist Section of the Greater New York Chapter exists to promote, inform, and educate its’ membership in the field of Nuclear Medicine Technology and shall represent its membership at the local and national level.

Section 2.5 OBJECTIVES:

1. To provide a professional working forum for Chapter members to disseminate information at the national and regional level(s).

2. Serve as a means of establishing the identity and qualifications

of Technologist members of the Chapter and to promote

professional idealism; to stimulate members to maintain high

standards of practice education in the discipline of Nuclear

Medicine Technology.

3. To assist in establishing approved standards in training and qualifications for those practicing Nuclear Medicine Technology.
4. To promote local technologist organizations wherever they may exist within the Chapter, to lend assistance, encouragement and guidance when requested and to maintain close contact with members of these organizations.
5. To provide a mechanism for encouraging and enhancing professional leadership.

ARTICLE III. MEMBERSHIP

Section 3.1 The Section shall be composed of Chapter Members. Membership in the Section shall be contingent upon obtaining and

maintaining membership in the Society of Nuclear Medicine, Inc.

and the Greater New York Chapter, Inc.

Section 3.2 Members of the Section shall have the right to vote on all issues presented to the membership and may serve on the Section Council or as an elected officer of the Section.

Section 3.3 Chapter dues shall be paid to the Society along with Society dues.

Section 3.4 Lifetime Achievement Recipient is a special category of membership reserved for those individuals who have made an outstanding contribution to the discipline of Nuclear Medicine Technology or the Section through scientific, educational, or other meritorious endeavors.

1. No more than One (1) Lifetime Achievement Recipient may be selected in any year. A Lifetime Achievement Recipient must be nominated by a voting member of the Section Council. Such nomination must be confidential until the screening process is completed. Nomination(s) are to be submitted to the Chairman of the Membership Committee President with supporting evidence to justify this significant award. The Section Council Committee may, after discussion, will return the nomination for a vote. to the nominating member of the Section Council, without comment or forward a recommendation to the Section Council for a vote on the award. A majority vote of those voting members present is required to elect a Lifetime Achievement Recipient.
2. Lifetime Achievement Recipients may attend all meetings of the Section without payment of registration fees Section sponsored meetings without payment of registration, and may receive all any publications of the Section.

1. The Section membership will meet annually in conjunction with the annual Spring Symposium.

2. Additional meetings may be called by the Section Council provided notice of the meeting has been made to the membership at least thirty (30) days prior to the meeting.
3. At the annual business meeting, any member shall have the right to bring any topic of concern to the Section under “New Business.” New Business presented shall then be acted upon or referred to the Section Council or Executive Committee for action. That action shall be reported at the next business meeting of the Section.
4. A quorum for Section meetings shall be constituted by those members present.

ARTICLE IV. OFFICERS

Section 4.1 The officers of the Chapter Technologist Section shall be a President, a President-elect, a Secretary-Historian, a Treasurer, a National Council Delegate. and a National Council Delegate-Elect. Officers may not hold more than one (1) elective office in the Section.

Section 4.2 Terms of Office:

1. Officer’s terms shall commence at the conclusion of the annual business meeting at which they are elected and end at the conclusion of the annual business meeting two (2) years later. The term for officers will be 2 years. the President, President-Elect, Secretary-Historian and Treasurer shall be two (2) years. The President-Elect shall assume the office of President at the conclusion of his/her their term as President-Elect.
2. The terms of office shall commence at the conclusion of the annual meeting which is to be held concurrently with the Annual Symposium. Should the Spring Symposium not be held, the annual meeting of the Section will coincide with the Annual Spring business meeting of the Chapter.
3. The National Council Delegate-Elect shall serve a one (1) year term prior to assuming the office of National Council Delegate. The National Council Delegate-Elect shall assume the office of National Council Delegate at the conclusion of his/her term.

C. All officers other than the President and President Elect may

stand for re-election in a consecutive term.

Section 4.3 Duties of Officers: Officers shall perform the duties prescribed by these bylaws, by the parliamentary authority adopted by the Section and those additional duties assigned from time to time by the Section Council or designated in the Polices and Procedures manual established by the Section Council.

1. President:
1. Presides at meetings of the Executive Committee, Section Council, annual business meeting of the Section and any special meetings that may be called;
2. Is an ex-officio member of all committees except the Nominating Committee;
3. May authorize and initiate expenditures by the Treasurer. (with the concurrence of the Council);
4. Establishes special committees to function in areas of concern to the Section;
5. Prepares the agenda for the annual meeting;
6. Submits a written and/or oral report at each Chapter Board of Governors meeting
7. Submits an annual report of the conduct of affairs of the Section including the annual financial statement to the Chapter Board of Governors. Prepares an annual budget for approval by the Section Council.
2. President-Elect:


1. Functions as the primary delegate of the President in selected matters of the Section;

2. Serves as Chairperson of the Membership Committee;

3. Serves as a member of the Society of Nuclear Medicine Technologists Section’s Membership Committee;

4. Assumes the responsibilities of the President in the case of a temporary or permanent absence of the President, and assumes that responsibility until the return of the President or the completion of the term of President-Elect;
5. While assuming the responsibilities of the President, the President-Elect will not change appointments made by the President, except for cause with consenses of the Section Council.

3. Secretary-Historian:

The Secretary-Historian is responsible for recording the minutes of meetings and for maintenance of the archives of the Section as they accumulate.

1. The Treasurer handles the monetary affairs and maintains proper accounts under the authorization and direction of

the Section Council.

2. The Treasurer prepares the budget of the Chapter Technologist Section and prior to implementation, is required to submit the proposed budget to the Chapter Board of Governors for approval. Prepare the financial report for the Section and Annual Business Meeting.

3. The Treasurer shall submit periodic financial reports to the Chapter Board of Governors. in a manner established by

the Board of Governors.

E. National Council Delegate:

The National Council Delegate functions as the Section’s representative and attends meetings of the National Council of Representatives of the Society of Nuclear Medicine Technologist Section (SNM-TS) and serves as a liaison between the SNM- TS and the Section.

F. National Council Delegate-Elect:

The National Council Delegate-Elect assists the National Council Delegate and attends meetings of the National Council of the SNM, TS.

Section 4.4 Vacancies:

1. The succession to the office of President shall be as follows: President-Elect, Secretary-Historian, Treasurer, National Council Delegate, National Council Delegate-Elect, and an appointee of the Council of Past Presidents.
2. Should the office of President-Elect become vacant prior to the election of new officers, this office shall remain vacant until the next election and a President and President-Elect shall be elected by the membership.
3. Should the office of Secretary-Historian, or Treasurer become vacant prior to the election of new officers, the President shall, with the approval of the Section Council, make a temporary appointment to fill this office until the next election.
4. Should the office of the National Council Delegate become vacant, the National Council Delegate-Elect the President shall serve as the National Council Delegate until the completion of the term. of National Council Delegate-Elect and then they will assume the position of National Council Delegate. If the position of National Council Delegate-Elect is vacant, the President shall serve as the National Council Delegate until the election of new officers.

Section 4.5 Removal of Officers:

1. In the event an officer of the Section, elected or appointed, shall fail to fulfill the duties of the office to which they have been elected or appointed, a formal charge shall be made to the Section Council asking for their removal from office. The Section Council may will institute a Grievance Committee to consider the charge(s). The accused officer shall have the right to appear in person before the Grievance Committee Executive Committee and the Section Council to respond to the charge(s).
2. The Grievance Committee will have 30 days to investigate and make its decision as to the charge(s) Executive Committee and the known to Section Council.
3. Should the recommendation decision be for removal from office, the officer shall be sent a registered (return receipt requested) letter by the Secretary, identifying the charge(s) and the decision of the Grievance Committee Executive Committee and the Section Council.
4. Should the accused officer choose to respond to the charges before the Executive Committee and the Section Council, the accused officer must, by registered mail, notify the Chairperson of the Grievance Committee, within ten (10) days of receipt of the charges and recommendation(s), of his/her desire to appear before the Section Council.
5. A special meeting of the Section Council will be called within thirty (30) days.
6. The Grievance Committee Chairperson shall present the charge(s) and any evidence to support the charge(s). The accused officer shall then be entitled to present a defense.
7. At the conclusion of the meeting, a written ballot vote shall be taken. If the vote for removal is affirmative, the accused is removed from office immediately. For the lack of an affirmative vote, all charges shall be dropped.
8. For any office other than the office of the President, any vacancy created by the removal of an officer shall be filled by the President. The President shall appoint a member to fill the vacancy for the remaining term of office in accordance with these bylaws and with the concurrence of the Section Council.

Section 5.1 Officers shall be elected by mail ballot prior to the Annual Spring meeting.

Section 5.2 It shall be understood by all candidates or appointees for any office or committee chair that attendance at all meetings is required unless excused by the President.

Section 5.3 Any Section Council Section member may shall provide, in writing, to the Nominating Committee a name to be placed into nomination for elective office ninety (90) days prior to the annual meeting of the Section. The committee will include in its consideration for nomination, additional members of the Section whose names are recommended in a petition signed by at least ten (10) members of the Section. A current curriculum vitae shall be furnished by each nominee.

Section 5.4 The ballot of candidates selected by the Nominating Committee shall be forwarded to the membership at least thirty (30) days prior to the Annual Business meeting of the Section.

Section 5.5 Ballots shall be returned to the Nominating Committee Chairperson no later than midnight five (5) days prior to the Annual Business meeting.

Section 5.6 The ballot shall contain:

1. Two (2) names for each of the following offices: President-Elect, National Council Delegate, Secretary-Historian, and Treasurer.
2. There shall be a space provided for write-in candidates. Write-in candidates must indicate a willingness to accept the elected office not later than one (1) day after the tabulation of the ballots.
3. Any By-law amendments being proposed to the Section’s By-laws shall appear on the ballot and a place shall be provided for a “Yes” or a “No” vote.
4. Ballots will be embossed with the GNYC, TS seal. Any duplicated ballots will not be accepted.
5. At no time shall any nominated member participate in the election process.

Section 5.7 The tabulation of the ballots shall be conducted by the Nominating Committee in a manner to assure the integrity of the vote.

Section 5.8 For each office, the candidate who received the largest number of votes shall be elected to office. Should a successful write-in candidate not accept, the candidate with the largest number of votes shall be elected to office.

Section 5.9 In the event of a tie vote the Section Council by silent ballot will determine the winner. Section members present at the Annual Business meeting of the Section shall cast votes and break the tie.

Section 5.10 Results of the election shall be made known at the Annual Business meeting.

ARTICLE VI. SECTION COUNCIL

Section 6.1 Composition:

1. The voting members of the Section Council shall be the Executive Committee of the Section, Area Delegate Councilors Committee Chairpersons, Chapter President Elect and Past Presidents of the Section.

2. There shall be only one (1) vote for each voting member of Section Council.

Section 6.2 Quorum: Five (5) voting members are required to constitute a quorum.

Section 6.3 Meetings of the Council:

1. The Section Council shall meet as often as necessary to conduct its business, but not less than two (2) times in any one calendar year.
2. Special meetings of the Section Council may be called by the President, with the approval of a majority of the Executive Committee, or by petition of four (4) members of the Section Council.

Section 6.4 Duties of the Section Council:

1. The Section Council will be responsible for conducting the business affairs of the Section and shall be responsible for all money received for the operation of the Section.
2. The Section Council may levy dues and fees as deemed necessary.
3. The Section Council may make rules and regulations and develop a Policy and Procedure Manual necessary for the management of the Section in order to carry out the Section’s Objectives.

D. The Section Council may delegate any of its responsibilities to the Executive Committee, a standing committee, or a special committee, upon approval by a majority of the Section Council.

E. All decisions by the Section Council shall be by vote.

F. Routine business operations of the Section shall be handled by the Section Council.

ARTICLE VII. COMMITTEES

Section 7.1 EXECUTIVE COMMITTEE:

Composition: The Executive Committee of the Section shall consist of the President, President-Elect, Secretary-Historian, Treasurer and National Council Delegate. and the National Council Delegate-Elect.

1. The committee functions to facilitate the business of the Section and to administer policies and directions of the Section.
2. The members shall sit as voting members on the Board of Governors of the Chapter.

Section 7.2 STANDING COMMITTEES:

1. BY-LAWS COMMITTEE: The Chairperson of this committee shall be appointed by the President. The Chairperson shall select at least two (2) additional members, with the approval of the President. This committee shall monitor the Section By-laws and when necessary formulate and make suggested changes for submission to the Section Council and the Chapter Board of Governors for approval prior to submission to the membership.

2. NOMINATING COMMITTEE: The immediate past president of the Section shall chair this committee. A minimum of four (4) additional members will be appointed by the Chairperson with approval of the President. Committee members named on ballot must exonorate themselves from the election process.

C. SPRING SYMPOSIUM COMMITTEE:

1. Chairperson(s) shall be appointed by the President. Other members will be appointed by the co-chairperson(s).
2. This committee will be responsible for the Scientific Program(s) for the Spring Symposium.
3. Sub-Committees: The Scientific Program Committee will include the following sub-committees.

a. Program Committee

b. Exhibits Committee

c. Registration Committee

D. FALL SYMPOSIUM COMMITTEE

4. Chairperson(s) shall be appointed by the President. Other members will be appointed by the co-chairperson(s).

a. Program Committee

G. SITE SELECTION COMMITTEE: The Immediate Past President of the Section shall chair this committee. Other member(s) will be appointed as appropriate.

4. WEBSITE COMMITTEE: The Presidential appointed committee will be responsible for maintaining and updating the Website in all areas pertaining to the Section.

Section 7.4 SPECIAL COMMITTEES: The President may appoint Chairpersons and Committee members to special committees when deemed necessary.

Section 8.1 Section areas to be represented on the Section Council will include all of the Greater New York Geographical Area. The President shall make a best faith effort to appoint a representative from Section areas to serve as Area Councilor.

Section 9.1 Any member of the Section may initiate a proposal for an amendment to the By-laws. All proposed amendments shall be submitted in writing to the Chairperson of the By-laws Committee.

Section 9.2 In conjunction with the election of officers, proposed By-law amendments shall be presented to the membership by mail ballot following approval by a majority vote of the Section Council and the Chapter Board of Governors.

Section 9.3 Adoption of any proposed By-law amendment shall require a majority vote of the returned ballots.

Section 9.4 Section bylaws shall be consistent with the Bylaws of the Society of Nuclear Medicine, Inc., the Society of Nuclear Medicine Technologists Section, and the Greater New York Chapter, Inc.

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Section in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Section may adopt.

Should the Section cease to exist, all minutes, documents and money become the property of the Technologist Section of the Society of Nuclear Medicine, Inc.